Privacy Policy
This Privacy Policy sets out how we, Chapman Veterinary Service Limited collect, store and use information about you when you use or interact with our websites, www.dogcarcrates.co.uk (our website) and where we otherwise obtain or collect information about you. This Privacy Policy is effective from 01/05/2020.
Contents
Summary
This section summarises how we obtain, store and use information about you. It is intended to provide a very general overview only. It is not complete in and of itself and it must be read in conjunction with the corresponding full sections of this Privacy Policy.
Our details
The data controller in respect of our website is Chapman Veterinary Service Limited, Company Registration Number SC620988 of 55 Stell Park Road, Birnam. Perthshire. PH8 0QA. You can contact the data controller by writing to 55 Stell Park Road, Birnam. Perthshire. PH8 0QA or sending an email to [email protected]
If you have any questions about this Privacy Policy, please contact the data controller.
Information we collect when you visit our website
Web server log information
We use a third-party server to host our website called Online Fusion, the privacy policy of which is available here onlinefusion.co.uk/privacy.
Their servers are located in France.
Use of website server log information for IT security purposes
We and our third-party hosting provider collect(s) and store(s) server logs to ensure network and IT security and so that the server and website remain uncompromised. This includes analysing log files to help identify and prevent unauthorised access to our network, the distribution of malicious code, denial of services attacks and other cyber attacks, by detecting unusual or suspicious activity.
Unless we are investigating suspicious or potential criminal activity, we do not make, nor do we allow our hosting provider to make any attempt to identify you from the information collected via server logs.
Legal basis
for processing:compliance with a legal obligation to
which we are subject (Article 6(1)(c) of the General Data Protection
Regulation).
Legal obligation: we have a legal obligation
to implement appropriate technical and organisational measures to
ensure a level of security appropriate to the risk of our processing
of information about individuals. Recording access to our website
using server log files is such a measure.
Legal basis
for processing:our legitimate interests (Article
6(1)(f) of the General Data Protection Regulation).
Legitimate
interests: we have a legitimate interest in using your
information for the purposes of ensuring network and information
security.
Cookies and
similar technologies
Cookies are data file which are sent
from a website to a browser to record information about users for
various purposes.
We use cookies and similar technologies on our website, including essential, functional, analytical, targeting cookies and web beacons. For further information on how we use cookies, please see our cookies policy which is available here https://dogcarcrates.co.uk/cookie-policy
You can reject some or all of the cookies we use on or via our website by changing your browser settings or non-essential cookies by using our cookie control tool, but doing so can impair your ability to use our website or some or all of its features. For further information about cookies, including how to change your browser settings, please visit www.allaboutcookies.org or see our cookies policy.
Information we collect when you contact us
We collect and use information from individuals who contact us in accordance with this section and the section entitled Disclosure and additional uses of your information.
When you send an email to the email address displayed on our website we collect your email address and any other information you provide in that email (such as your name, telephone number and the information contained in any signature block in your email).
Legal basis for processing:our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).
Legitimate interest(s): responding to enquiries and messages we receive and keeping records of correspondence.
Legal basis
for processing: necessary to perform a contract or to take steps
at your request to enter into a contract (Article 6(1)(b) of the
General Data Protection Regulation).
Reason why necessary to
perform a contract: where your message relates to us providing
you with goods or services or taking steps at your request prior to
providing you with our goods and services (for example, providing you
with information about such goods and services), we will process your
information in order to do so).
Transfer and storage of your information
We use a third-party email provider to store emails you send us. Our third-party email provider is OVH, located in France.
Email you send us will be stored with the European Economic Area on our third-party email providers servers in France.
Contact form
When you contact us using our contact form, we collect name, email address and telephone number, IP address, plus your comments. We also collect any other information you provide to us when you complete the contact form.
If you do not provide the mandatory information required by our contact form, you will not be able to submit the contact form and we will not receive your enquiry.
If you do not supply the optional information required by our contact form we will not be able to respond to your enquiry by telephone.
Legal basis
for processing:ourlegitimate interests
(Article 6(1)(f) of the General Data Protection
Regulation).
Legitimate interest(s): responding to
enquiries and messages we receive and keeping records of
correspondence.
Legal basis
for processing: necessary to perform a contract or to take steps
at your request to enter into a contract (Article 6(1)(b) of the
General Data Protection Regulation).
Reason why necessary to
perform a contract: where your message relates to us providing
you with goods or services or taking steps at your request prior to
providing you with our goods and services (for example, providing you
with information about such goods and services), we will process your
information in order to do so).
Transfer and storage of your information
Message you send us via our contact form will be stored within the European Economic Area on our third-party email and hosting providers servers in France. Our third-party provider is OVH in France.
Phone
When you contact us by phone, we collect your phone number and any information provide to us during your conversation with us.
We only record phone calls that are derived directly through the contact numbers on our website.
Legal basis
for processing:ourlegitimate interests
(Article 6(1)(f) of the General Data Protection
Regulation)
Legitimate interest(s): responding to
enquiries and messages we receive and keeping records of
correspondence.
Legal basis
for processing: necessary to perform a contract or to take steps
at your request to enter into a contract (Article 6(1)(b) of the
General Data Protection Regulation).
Reason why necessary to
perform a contract: where your message relates to us providing
you with goods or services or taking steps at your request prior to
providing you with our goods and services (for example, providing you
with information about such goods and services), we will process your
information in order to do so).
Post
If you contact us by post, we will collect any information you provide to us in any postal communications you send us.
Legal basis
for processing:ourlegitimate interests
(Article 6(1)(f) of the General Data Protection
Regulation)
Legitimate interest(s): responding to
enquiries and messages we receive and keeping records of
correspondence.
Legal basis
for processing: necessary to perform a contract or to take steps
at your request to enter into a contract (Article 6(1)(b) of the
General Data Protection Regulation).
Reason why necessary to
perform a contract: where your message relates to us providing
you with goods or services or taking steps at your request prior to
providing you with our goods and services (for example, providing you
with information about such goods and services), we will process your
information in order to do so).
Information we collect when you interact with our website
We collect and use information from individuals who interact with particular features of our website in accordance with this section and the section entitled Disclosure and additional uses of your information.
E-Newsletter
When you sign up for our e-newsletter on our website or opt to receive, news, offers and promotions from us by registering via our newsletter signup form or during the product purchase process. You will subscribe either by entering your email address within the newsletter sign up and clicking sign up. We will only collect your email address during this process.
Legal basis
for processing:yourconsent (Article
6(1)(a) of the General Data Protection Regulation).
Consent:
you give your consent to us sending you our e-newsletter by signing
up to receive it using the steps described above.
Transfer and storage of your information
We use a third-party service to send out our e-newsletters and administer our mailing list using Mailchimp. Their privacy policy is available here: https://mailchimp.com/legal/privacy/.
Information you submit to subscribe for our e-newsletter will be stored outside the European Economic Area on our third-party mailing provider’s servers in the USA.
User of web beacons and similar technologies in emails.
We use technologies such as web beacons (small graphic files) in emails we send to allow us to access the level of engagement our emails receive measuring information such as the delivery rates, open rates and click through rates which our emails receive. We only use web beacons in our emails you have consented to doing so.
For more information on how we use web beacons in our marketing emails, see our cookies policy which is available here https://dogcarcrates.co.uk/cookie-policy
For more information about our third party mailing list provider and the use of web beacons, please see their privacy policy which is available here https://mailchimp.com/legal/privacy/.
Registering on our website
When you register and create an account on our website, we collect the following information: first name, last name and email address. If you do not provide the mandatory information required by the registration form, you will not be able to register or create an account on our website.
Legal basis for processing:necessary to perform a contract or to take steps at your request prior to entering into a contract. Article 6(1)(b) of the General Data Protection Regulation).
Reason why necessary to perform a contract: creating an account on our website is necessary to allow you to access the goods and services you have purchased from us.
Transfer and storage of your information
Information you submit to us via the registration form on our website will be stored within the European Economic Area on our third-party hosting providers servers in France.
Information we collect when you place an order on our website
We collect and use information from individuals who place an order on our website in accordance with this section and the section entitled Disclosure and additional uses of your information.
Information collected when you place an order
Mandatory information
When you place an order for goods or services on our website, we collect your full name, email address, contact number, full billing address, full shipping address.
If you do not provide this information, you will not be able to purchase goods or services from us on our website or enter into a contract with us.
Legal basis
for processing:necessary to perform a contract
(Article 6(1)(b) of the General Data Protection Regulation).
Reason
why necessary to perform a contract: we need the mandatory
information collected by our checkout form to establish who the
contract is with and to contact you to fulfil our obligations under
the contract, including sending you receipts and order confirmations.
Legal basis for processing: compliance with a legal obligation (Article 6(1)(c) of the General Data Protection Regulation).
Legal obligation: we have a legal obligation to issue you with an invoice for the goods and services you purchase from is where you are VAT registered we require the mandatory information collected by our checkout form for this purpose. We also have a legal obligation to keep accounting records, including records of transactions.
Optional information
We also collect optional information from you, such as company name; we also ask if you would like to receive marketing communications from us. For further information see ‘Marketing Communications’ in the section below.
If you do not provide the optional information requested at checkout, we will not be able to contact you via these forms of communication.
Legal basis for processing: your consent (Article 6(1)(a) of the General Data Protection Regulation).
Legitimate interests: you consent to us processing any optional information you provide by submitting that information to us.
Processing your payment
After you place an order on our website you will need to make payment for the goods or services you have ordered. In order to process your payment we use a third party processor WorldPay. Your payment will be processed by WorldPay via a payment gateway.
WorldPay collects, uses and processes your information, including payment information, in accordance with their privacy polices. You can access their privacy policies via the following link(s) https://online.worldpay.com/terms/privacy
Transfer and storage of your information
Payment gateway provider located in the UK and Paypal located in Ireland. Information relating to the processing of your payment is stored with the European Economic Area on our third-party payment processors servers located in the UK and Ireland.
Legal basis
for processing:necessary to perform a contract
(Article 6(1)(b) of the General Data Protection Regulation).
Reason
why necessary to perform a contract: to fulfil your contractual
obligation to pay for the goods or services you have ordered from us.
Marketing communications
At checkout you will have the option of receiving marketing communications from us.
Our similar goods and services
You can opt-out from receiving marketing communications in relation to our goods and which are similar to those which you purchase from us, by ticking a box to opt-out.
We will send you marketing communications in relation to similar goods and services if you do not opt out from receiving them.
Legal basis
for processing:our legitimate interests (Article
6(1)(f) of the General Data Protection Regulation).
Legitimate
interests: direct marketing and advertising products and
services.
Transfer and storage of your information
We use a third-party service to administer our mailing list, Mailchimp.
Information you submit to subscribe for our e-newsletter will be stored within the European Economic Area on our third-party mailing list providers servers in the USA.
Use of web beacons and similar technologies in emails.
We use technologies such as web beacons (small graphic files) in the emails we send out to allow us to assess the level of engagement our emails receive by measuring information such as the delivery rates, open rates and click through rates which our emails achieve. We will only use web beacons in our emails if you have consented to us doing so.
For more information on how we use web beacons in our emails, see our cookies policy which is available here https://dogcarcrates.co.uk/cookie-policy
For more information about our third party mailing list provider and the use of web beacons, please see their privacy policy which is available here https://mailchimp.com/legal/privacy/
Our goods and services
You can opt in to receiving marketing communications from us in relation to our goods and services by email and phone by ticking the appropriate boxes you would like to receive communications.
We will send you marketing communications in relation to our goods and services only if you opt-in to receive them.
Legal basis
for processing:consent (Article 6(1)(a) of the
General Data Protection Regulation).
Consent: you
give your consent to us sending you information about our goods and
services by signing up to receive such information in accordance with
the steps described above.
Transfer and storage of your information
We use a third-party service to administer our mailing list, Mailchimp.
Information you submit to subscribe for our e-newsletter will be stored within the European Economic Area on our third-party mailing list providers servers in the USA.
Use of web beacons and similar technologies in emails
We use technologies such as web beacons (small graphic files) in the emails we send to all us to assess the level of engagement our emails receive by measuring information such as the delivery rates, open rates and click through rates which our emails achieve. We only use web beacons in our emails if you consented to us doing so.
For more information on how we use web beacons in our emails, see our cookies policy at https://dogcarcrates.co.uk/cookie-policy
For more information about our third party mailing list provider and the use of web beacons, please see their privacy policy which is available here https://mailchimp.com/legal/privacy/
Third party goods and services
In addition to receiving information about our products and services you can opt in to receiving marketing communications from us in relation to third party goods and services by email and phone by ticking a box indicating that you would like to receive such communications.
Legal basis
for processing:consent (Article 6(1)(a) of the
General Data Protection Regulation).
Consent: you
give your consent to us sending you information about third party
goods and services by signing up to receive such information in
accordance with the steps described above.
Transfer and storage of your information
We use a third-party service to send out our e-newsletters and administer our mailing list Mailchimp. Their privacy policy is available here: https://mailchimp.com/legal/privacy/
Information you submit to subscribe for our e-newsletter will be stored outside the European Economic Area on our third-party mailing provider’s servers in the USA.
Use of web beacons and similar technologies in emails
We use technologies such as web beacons (small graphic files) in the emails we send to all us to assess the level of engagement our emails receive by measuring information such as the delivery rates, open rates and click through rates which our emails achieve. We only use web beacons in our emails if you consented to us doing so.
For more information on how we use web beacons in our emails, see our cookies policy at https://dogcarcrates.co.uk/cookie-policy
We use a third-party service to send out our e-newsletters and administer our mailing list Mailchimp. Their privacy policy is available here: https://mailchimp.com/legal/privacy/
Information collected or obtained from third parties
This section sets out how we obtain or collect information about you from third parties.
Information received from third parties
Generally, we do not receive information about you from third parties. The third parties from which we receive information about you will generally include affiliates or business partners.
It is also possible that third parties with whom we have had no prior contact may provide us with information about you.
Information we obtain from third parties will generally be your name and contact details but will include any additional information about you which they provide to us.
Legal basis
for processing:necessary to perform a contract or to
take steps at your request to enter into a contract (Article 6(1)(b)
of the General Data Protection Regulation).
Reason why
necessary to perform a contract: where a third party has passed
on information about you to us (such as your name and email address)
in order for us to provide services to you, we will process your
information in order to take steps at your request to enter into a
contract with you and perform a contract with you (as the case may
be).
Legal basis
for processing:consent (Article 6(1)(a) of the
General Data Protection Regulation).
Consent: where you
have asked that a third party to share information about you with us
and the purpose of sharing that information is not related to the
performance of a contract or services by us to you, we will process
your information on the basis of your consent, which you give by
asking the third party in question to pass on your information to us.
Legal basis
for processing:our legitimate interests (Article
6(1)(f) of the General Data Protection Regulation).
Legitimate
interests: where a third party has shared information about you
with us and you have not consented to the sharing of that
information, we will have a legitimate interest in processing that
information in certain circumstances.
For example, we would have a legitimate interest in processing your information to perform our obligations under a sub-contract with the third party, where the third party has the main contract with you. Our legitimate interest is the performance of our obligations under our sub-contract.
Similarly, third parties may pass on information about you to us if you have infringed or potentially infringed any of our legal rights. In this case, we will have a legitimate interest in processing that information to investigate and pursue any such potential infringement.
Where we receive information about you in error
If we receive information about you from a third party in error and/or we do not have a legal basis for processing that information, we will delete your information.
Information obtained by us from third parties
In certain circumstances (for example, to verify the information we hold about you or obtain missing information we require to provide you with a service) we will obtain information about you from certain publicly accessible sources, both EU and non-EU, such as the electoral register, companies house, online customer databases, business directories, social medial and websites, including your own if you have one.
Legal basis
for processing:necessary to perform a contract or to
take steps at your request to enter into a contract (Article 6(1)(b)
of the General Data Protection Regulation).
Reason why
necessary to perform a contract: where you have entered into a
contract or requested that we enter into a contract with you, in
certain circumstances, we will obtain information about you from
public sources in order to enable us to understand your business and
provide services to you or services to a sufficient standard.
For example, we would obtain and/or verify your email address from your website or from a directory where you ask us to send you information by email but we do not possess the information or we need to confirm that we have recorded your email address correctly.
Legal basis
for processing:our legitimate interests (Article
6(1)(f) of the General Data Protection Regulation).
Legitimate
interests: in certain circumstances, we will have a legitimate
interest in obtaining information about you from public and private
sources. For example, if you have infringed or we suspect that you
have infringed any of our legal rights, we will have a legitimate
interest in obtaining and processing information about you from such
sources in order to investigate and pursue any suspected or potential
infringement.
Legal basis for processing:our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation.
Our use of automated decision-making and profiling
We use automated decision making and profiling on our website. We do not consider that this has any legal effect on you or similarly significantly affects you.
You have the right to object to our use of automated decision making and profiling described in this section. You can do that by opting out of cookies and similar technologies in accordance with the method described in the relevant section below. If you do not want us to process your actual IP address (usually the IP address assigned to you by your Internet Service Provider) when you visit our website, you can use a Virtual Private Network (VPN) or a free service such as Tor.
You can find out more about our use of cookies and similar technologies (including the legal basis on which we use them) and how to opt out from them in our cookies policy, which is available here: https://dogcarcrates.co.uk/cookie-policy
Automated decision making
Automated decision making is decision making by technological means (i.e. by a machine) without human involvement.
Use of automated decision making for (display) advertising.
We automate the display advertisements containing our products and services on other websites you visit, you based on the fact that you have visited our website using cookies. For further information on the cookies we use, please see our cookie policy which is available here: https://dogcarcrates.co.uk/cookie-policy
Logic Involved: automatically displaying advertisements to individuals who have visited our website results in increased efficiencies and cost savings for us than manually displaying advertisements or displaying advertisements by different means.
Significance
and envisaged consequences: cookies will be used to recognise the
fact that you have visited our website in order to display
advertisements to you (unless you have blocked such cookies) and will
collect information about your online behaviour.
How to object: you can block these cookies by using the cookie control management tool on your site. For further information, please see our cookies policy: https://dogcarcrates.co.uk/cookie-policy
Automated decision making
We use automated decision making for display advertising.
Logic Involved: automatically displaying advertisements to individuals.
Significance and envisaged consequences: cookies will be used to recognise the fact that you have visited our website in order to display advertisements to you (unless you have blocked such cookies) and will collect information about your online behaviour.
How to object: you can block these cookies by using the cookie control management tool on your site. For further information, please see our cookies policy: https://dogcarcrates.co.uk/cookie-policy
Profiling
Profiling is any form of automated processing of your information to evaluate personal aspects about you, in particular to analyse or predict things like your performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Use of profiling for web analytics
Our web analytics service, Google Analytics, uses collects information such as your location (based on your IP address) and your behaviour (based on cookies) when you access our website (such as the pages you visit and what you click on). We will only process information from cookies if you have consented to us setting cookies on your computer in accordance with our cookie policy: https://dogcarcrates.co.uk/cookie-policy Information collected about you, once collected is anonymised and stored on an aggregate basis.
Logic involved: by automatically analysing and categorising information such as the location (based on IP address) as well as the behaviour and devices of visitors to our website (using cookies), we are able to gain a better understanding of what our website visitors wants (in terms of the content of our website and our products), how to improve our website and how to advertise and market our services to them.
Significance and envisaged consequences: cookies will be used to track and store information about your behaviour and device on our website (unless you have opted out from receiving such cookies by using tool. Your location will be analysed based upon your IP address. We may target advertisements based on the level of interest we receive from certain visitors and their behaviour on our website.
Legal basis for processing: by automatically analysing and categorising information such as the location (Article 6(1)(f) of the General Data Protection Regulation).
Legitimate interest: analysing the level of engagement and effectiveness of our marketing and content.
Use of profiling in marketing emails
We use web beacons in our marketing emails to analyse who opens our emails and what actions they take (for example what they click on). We will only process information from web beacons if you have consented to their use in accordance with our cookies policy: https://dogcarcrates.co.uk/cookie-policy
Logic involved: by analysing how our email recipients respond to our emails, we are able to improve the content and effectiveness of our emails and gauge who is most interested.
Significance and envisaged consequences: your behaviour when you open our emails will be tracked using web beacons and include open rates and click through rates.
How to object: You can object to the use of web beacons by contacting us.
Legal basis for processing:legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).
Legitimate interest: analysing the level of engagement and effectiveness of our marketing emails and content.
Disclosure and additional uses of your information
This section sets out the circumstances in which will disclose information about you to third parties and any additional purposes for which we use your information.
Disclosure of your information to service providers
We use a number of third parties to provide us with services which are necessary to run our business or to assist us with running our business and who process your information for us on our behalf. These include the following:
Our third-party service providers are located in the UK and France.
Your information will be shared with these service providers where necessary to provide you with the service you have requested, whether that is accessing our website or ordering goods and services from us.
We do not display the identities of all our service providers publicly by name for security and competitive reasons. If you would like further information about the identities of our service providers, however, please contact us directly via our contact form or email and we will provide you with such information where you have a legitimate reason for requesting it.
Legal basis
for processing:legitimate interests (Article 6(1)(f)
of the General Data Protection Regulation).
Legitimate
interest relied on: where we share your information with these
third parties in a context other than where is necessary to perform a
contract (or take steps at your request to do so), we will share your
information with such third parties in order to allow us to run and
manage our business efficiently.
Legal basis
for processing:necessary to perform a contract
and/or to take steps at your request prior to entering into a
contract (Article 6(1)(b) of the General Data Protection
Regulation).
Reason why necessary to perform a
contract: we may need to share information with our service
providers to enable us to perform our obligations under that contract
or to take the steps you have requested before we enter into a
contract with you.
Disclosure of your information to other third parties
We disclose your information to other third parties in specific circumstances, as set out below.
Providing information to third parties such as Google.
Google collects information through our use of Google Analytics on our website. Google uses this information, including IP addresses and information from cookies, for a number of purposes, such as improving its Google Analytics service. Information is shared with Google on an aggregated and anonymised basis. To find out more about what information Google collects, how it uses this information and how to control the information sent to Google, please see the following page: https://www.google.com/policies/privacy/partners/
Legal basis
for processing:ourlegitimate interests
(Article 6(1)(f) of the General Data Protection
Regulation).
Legitimate interest(s): meeting our
contractual obligations to Google under our Google Analytics Terms of
Service (https://www.google.com/analytics/terms/us.html)
You can opt out of Google Analytics by installing the browser plugin here: https://tools.google.com/dlpage/gaoptout
Transfer and storage of your information
Information collected by Google Analytics is stored outside the European Economic Area on Google’s servers in the United States of America.
For further information about the safeguards used when your information is transferred outside the European Economic Area, see the section of this privacy policy below entitled Transfers of your information outside the European Economic Area.
Sharing your information with third parties, which are either related to or associated with the running of our business, where it is necessary for us to do so. These third parties include our accountants, independent contractors and insurers.
Further information on each of these third parties is set out below.
Legal basis for processing:our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).
Legitimate interest: running and managing our business efficiently.
Accountants
We share information with our accountants for tax purposes. For example, we share invoices we issue and receive with our accountants for the purpose of completing tax returns and our end of year accounts.
Our accountants are MHA Larking Gowen and are located in the UK.
Independent Contractors
We use independent contractors in our business. Your information will be shared with independent contractors only where it is necessary for them to perform the function we have hired them to perform in relation to our business.
Insurers
We will share your information with our insurers where it is necessary to do so, for example in relation to a claim or potential claim we receive or make or under our general disclosure obligations under our insurance contract with them.
Our Insurers are NFU Mutual and are based in the UK.
Sharing your information with a prospective or actual purchaser or seller in the context of a business or asset sale or acquisition by us, a merger or similar business combination event, whether actual or potential.
Legal basis
for processing:legitimate interests (Article 6(1)(f)
of the General Data Protection Regulation).
Legitimate
interest(s):sharing your information with a
prospective purchaser, seller or similar person in order to allow
such a transaction to take place.
Disclosure and use of your information for legal reasons
Indicating possible criminal acts or threats to public security to a competent authority
If we suspect that criminal or potential criminal conduct has been occurred, we will in certain circumstances need to contact an appropriate authority, such as the police. This could be the case, for instance, if we suspect that we fraud or a cyber crime has been committed or if we receive threats or malicious communications towards us or third parties.
We will generally only need to process your information for this purpose if you were involved or affected by such an incident in some way.
Legal basis for processing:our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).
Legitimate interests: preventing crime or suspected criminal activity (such as fraud).
In connection with the enforcement or potential enforcement our legal rights
We will use your information in connection with the enforcement or potential enforcement of our legal rights, including, for example, sharing information with debt collection agencies if you do not pay amounts owed to us when you are contractually obliged to do so. Our legal rights may be contractual (where we have entered into a contract with you) or non-contractual (such as legal rights that we have under copyright law or tort law).
Legal basis
for processing: our legitimate interests (Article 6(1)(f) of the
General Data Protection Regulation).
Legitimate
interest: enforcing our legal rights and taking steps to
enforce our legal rights.
In connection with a legal or potential legal dispute or proceedings
We may need to use your information if we are involved in a dispute with you or a third party for example, either to resolve the dispute or as part of any mediation, arbitration or court resolution or similar process.
Legal basis
for processing: our legitimate interests (Article 6(1)(f) of
the General Data Protection Regulation).
Legitimate
interest(s): resolving disputes and potential disputes.
For ongoing compliance with laws, regulations and other legal requirements
We will use and process your information in order to comply with legal obligations to which we are subject. For example, we may need to disclose your information pursuant to a court order or subpoena if we receive one.
Legal basis
for processing:compliance with a legal obligation
(Article 6(1)(c) of the General Data Protection Regulation).
Legal
obligation(s):legal obligations to disclose
information which are part of the laws of England and Wales or if
they have been integrated into the United Kingdom’s legal framework
(for example in the form of an international agreement which the
United Kingdom has signed).
Legal basis
for processing:our legitimate interests(Article
6(1)(f) of the General Data Protection Regulation).
Legitimate
interest: where the legal obligations are part of the laws of
another country and have not been integrated into the United
Kingdom’s legal framework, we have a legitimate interest in
complying with these obligations.
How long we retain your information
This section sets out how long we retain your information. We have set out specific retention periods where possible. Where that has not been possible, we have set out the criteria we use to determine the retention period.
Retention periods
Server log information: we retain information on our server logs for a period of 6 months.
Order Information: When you place an order for goods and services, we retain that information for six years following the end of the financial year in which you placed your order, in accordance with our legal obligations to keep records for tax purposes.
Correspondence and enquiries: when you make an enquiry or correspond with us for any reason, whether by email or via our contact form or phone, we will retain your information for as long as it takes to respond to and resolve your enquiry, and for a further 3 months after which point we will delete your information.
E-newsletter: we retain the information you used to sign for our e-newsletter for as long as you remain subscribed (I.e. you do not unsubscribe) or if we decide to cancel our e-newsletter service, whichever comes earlier.
Criteria for determining retention periods
In any other circumstances, we will retain your information for no longer than necessary, taking into account the following:
How we secure your information
We take appropriate technical and organisational measures to secure your information and to protect it against unauthorised or unlawful use and accidental loss or destruction, including:
Using secure servers to store your information.
Transmission of information to us by email
Transmission of information over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk.
We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means.
Transfers of your information outside the European Economic Area
All of your information is stored in the following European Economic Area (EEA) countries, UK and France.
Other than to comply with legal obligations to which we are subject (compliance with a court order, for example), we do not intend to transfer your information outside the EEA or to an international organisation. In the unlikely event that we are required to transfer your information outside the EEA (or to an international organisation) for such a purpose, we will ensure appropriate safeguards and protections are in place.
Your rights in relation to your information
Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by writing to Chapman Veterinary Service Limited or sending an email to [email protected]
In accordance with Article 77 of the General Data Protection Regulation, you also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or of an alleged infringement of the General Data Protection Regulation.
For the purposes of the UK, the supervisory authority is the Information Commissioner’s Office (ICO), the contact details of which are available here: https://ico.org.uk/global/contact-us/
Further information on your rights in relation to your personal data as an individual
The above rights are provided in summary form only and certain limitations apply to many of these rights. For further information about your rights in relation to your information, including any limitations which apply, please visit the following pages on the ICO’s website:
You can also find out further information about your rights, as well as information on any limitations which apply to those rights, by reading the underlying legislation contained in Articles 12 to 22 and 34 of the General Data Protection Regulation, which is available here: http://ec.europa.eu/justice/data-protection/reform/files/regulation_oj_en.pdf
Verifying your identity where you request access to your information
Where you request access to your information, we are required by law to use all reasonable measures to verify your identity before doing so.
These measures are designed to protect your information and to reduce the risk of identity fraud, identity theft or general unauthorised access to your information.
How we verify your identity
Where we possess appropriate information about you on file, we will attempt to verify your identity using that information.
If it is not possible to identity you from such information, or if we have insufficient information about you, we may require original or certified copies of certain documentation in order to be able to verify your identity before we are able to provide you with access to your information.
We will be able to confirm the precise information we require to verify your identity in your specific circumstances if and when you make such a request.
Your right to object to the processing of your information for certain purposes
You have the following rights in relation to your information, which you may exercise in the same way as you may exercise by writing to Chapman Veterinary Service Limited or sending an email to [email protected]
To object to us using or processing your information where we use or process it in order to carry out a task in the public interest or for our legitimate interests, including ‘profiling’ (i.e. analysing or predicting your behaviour based on your information) based on any of these purposes; and
You may also exercise your right to object to us using or processing your information for direct marketing purposes by:
For more information on how to object to our use of information collected from cookies and similar technologies, please see the section entitled How to accept or reject cookies in our cookies policy, which is available here: https://dogcarcrates.co.uk/cookie-policy
Sensitive Personal Information
‘Sensitive personal information’ is information about an individual that reveals their racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic information, biometric information for the purpose of uniquely identifying an individual, information concerning health or information concerning a natural person’s sex life or sexual orientation.
We do not knowingly or intentionally collect sensitive personal information from individuals, and you must not submit sensitive personal information to us.
If, however, you inadvertently or intentionally transmit sensitive personal information to us, you will be considered to have explicitly consented to us processing that sensitive personal information under Article 9(2)(a) of the General Data Protection Regulations. We will use and process your sensitive personal information for the purposes of deleting it.
Changes to our Privacy Policy
We update and amend our Privacy Policy from time to time.
Minor changes to our Privacy Policy
Where we make minor changes to our Privacy Policy, we will update our Privacy Policy with a new effective date stated at the beginning of it. Our processing of your information will be governed by the practices set out in that new version of the Privacy Policy from its effective date onwards.
Major changes to our Privacy Policy or the purposes for which we process your information
Where we make major changes to our Privacy Policy or intend to use your information for a new purpose or a different purpose than the purposes for which we originally collected it, we will notify you by email (where possible) or by posting a notice on our website.
We will provide you with the information about the change in question and the purpose and any other relevant information before we use your information for that new purpose.
Wherever required, we will obtain your prior consent before using your information for a purpose that is different from the purposes for which we originally collected it.
Children’s Privacy
Because we care about the safety and privacy of children online, we comply with the Children’s Online Privacy Protection Act of 1998 (COPPA). COPPA and its accompanying regulations protect the privacy of children using the internet. We do not knowingly contact or collect information from persons under the age of 18. The website is not intended to solicit information of any kind from persons under the age of 18.
It is possible that we could receive information pertaining to persons under the age of 18 by the fraud or deception of a third party. If we are notified of this, as soon as we verify the information, we will, where required by law to do so, immediately obtain the appropriate parental consent to use that information or, if we are unable to obtain such parental consent, we will delete the information from our servers. If you would like to notify us of our receipt of information about persons under the age of 18, please do so by sending an email to [email protected]
California Do Not Track Disclosures
“Do Not Track” is a privacy preference that users can set in their web browsers. When a user turns on a Do Not Track signal in their browser, the browser sends a message to websites requesting that they do not track the user. For information about Do Not Track, please visit www.allaboutdnt.org
At this time, we do not respond to Do Not Track browser settings or signals. In addition, we use other technology that is standard to the internet, such as pixel tags, web beacons to track visitors to the website. Those tools may be used by us and third parties to collect information about you and your internet activity, even if you have turned on No Not Track signal. For information on how to opt out from tracking technologies used on our website, see our cookies policy which is available here: https://dogcarcrates.co.uk/cookie-policy/
Copyright, credit and logo
This Privacy Policy is based on a General Data Protection Regulation (Regulation (EU) 2016/769) (GDPR) compliant template provided by GDPR Privacy Policy. For further information, please visit https://gdprprivacypolicy.org
The copyright in this Privacy Policy is either owned by, or licensed to, us and is protected by copyright laws around the world and copyright protection software. All intellectual property rights in this document are reserved.
Where we display the GDPR Privacy Policy logo on our website, this is used to indicate that we have adopted a privacy policy template provided by GDPR Privacy Policy as the basis for this Privacy Policy.
Klarna
in order to be able to offer you Klarna’s payment options, we will pass to Klarna certain aspects of your personal information, such as contact and order details, in order for Klarna to assess whether you qualify for their payment options and to tailor the payment options for you.
General information on Klarna you can find here. Your personal data is handled in accordance with applicable data protection law and in accordance with the information in Klarna’s privacy policy.
